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Assistant Property Manager

Department: Management - Property Management
Location: Spring Hill, FL

GENERAL RESPONSIBILTIES

The Assistant Manager duties and responsibilities may include but are not limited to the following:

  • Assist the Property Manager in supervising on-site staff.
  • Work with the Property Manager to resolve property management issues.
  • Work closely with and supervise Vendors to ensure compliance with service contracts.
  • Recommend vendor contracts as appropriate
  • Assist the Property Manager with the preparation of operating and capital budgets as well as operating expense reconciliations.
  • Assemble, review and assist the Property Manager in the implementation of the approved operating and capital budgets.
  • Conduct routine property inspections to prevent/identify problems and exposures.
  • Ensure adherence to owners’ policies and procedures, as well as compliance with codes, regulations and governmental agency directives.
  • Assure optimal functioning of building life safety and security systems.
  • Reviewing and ensuring accuracy of accounts payables.
  • Receive work order requests and coordinate with the maintenance technician or vendor as appropriate.
  • Schedule building activity including move-ins/move-outs, and verify insurance.
  • Collaborates with Property Manager to maintain personal contact with corporate staff.
  • Assist Property Manager in the preparation of monthly reports according to needs.
  • Ensure compliance with management agreements.
  • Work with the Property Manager to facilitate property management, accounting, marketing and construction needs.
  •  Other duties, responsibilities and special projects as assigned

                                                                              

WORKING CONDITIONS AND ENVIRONMENT

 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

 The noise level in the work environment is usually moderate.

 

QUALIFICATIONS& EDUCATION

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  • High school diploma or equivalent preferred
  • Minimum 2 years industry experience
  • Sales and/or leasing experience.
  • General office and accounting skills.
  • Computer proficient.

 

LANGUAGE ABILITY

 

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

 

MATH ABILITY

 

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

 

REASONING ABILITY

 

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

 

PHYSICAL DEMANDS

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl.

 

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